Office Manager (Kyiv)

The Zophia Wind Farm is a combination of green energy, community well-being, and environmental protection. It is located in the southern part of Ukraine in the Yakimivka District of the Zaporizhia region and will start construction of Zophia I and II in July 2021 representing 337.5 MW. Once built and operated, it will produce about 1.25 GWh of electricity, enough to power over 627,000 Ukrainian households. In the future, it can be a 788 MW high impact project with a load factor of +42%.

Emergy – Sustainable Stories, is a Norway-based company that develops, operates and owns large-scale wind farms in South-East Europe. Emergy has ambitious goals when it comes to renewable power, and aims to have 2 GW of wind projects in operations by 2025. Currently, the company has two projects in operation or construction in Ukraine and several projects in development in several South-East European countries.


We offer:

  • Challenging and interesting tasks with good development opportunities in a dynamic business environment within the renewables industry
  • Working environment with entrepreneurial and experienced colleagues
  • A small and dynamic business environment where you will be able to influence the development of the company
  • Room to create and try out new ideas and ways of working
  • Competitive terms


Office Manager Profile

As Office Manager, you will ensure smooth running of the project’s representative offices and support the project when requested.


Office Manager Job Duties:

  • Coordinate office activities and operations to secure efficiency and compliance with company policies
  • Support other admin functions (especially HR and Finance) when needed on e.g. Visa/Work permits as interface towards (on-site) employees
  • Support upper management with project coordination tasks, i.e. keeping minutes of meetings, actions trackers, preparation of reporting packages, etc.
  • Manage agendas/travel arrangements/appointments, etc. for the upper management
  • Manage all office correspondence (e-mail, letters, packages, etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary


Office Manager Skills and Qualifications:

  • Demonstrable experience (+5 years) in office administration, as an Office Manager or Administrative Assistant, preferably in a similar capacity on a large renewable, infrastructure project
  • Degree level qualification in related fields, additional qualification as an Administrative Assistant will be a plus
  • Fully competent with MS Office Suite
  • Working experience in former-FSU/CIS countries
  • Motivated, highly organized individual with strong communication skills for working in a team setting
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong analytical skills, attention to detail and problem solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • Self-starter who is confident to take a lead and operate in an ambiguous environment
  • Ability to work within a culturally diverse environment
  • Working language is English while being proficient in the Ukrainian language is an advantage


For further information about the job please contact Galina Zhugan via an email at

Please submit your application in English by way of CV (and also preferably some references) to: